Single central record of pre-appointment checks

347. Schools and colleges must95 maintain a single central record of pre- appointment checks, referred to in the Regulations96 as “the register” and more commonly known as “the single central record”. 348. The single central record must cover the following people: • for schools, all staff, including teacher trainees on salaried routes (see paragraphs 374-376), agency and third-party supply staff, even if they work for one day, (see paragraphs 364-367),

Unless otherwise specified: • ‘ school’ means: all schools whether maintained, non- maintained or independent schools (including academies, free schools and alternative provision academies), maintained nursery schools1 and pupil referral units. • ‘ college’ means further education colleges and sixth-form colleges as established under the Further and Higher Education Act 1992 and institutions designated as being within the further education sector.2 College also means providers of post-16 Education as set out in the Apprenticeships, Skills, Children and Learning Act 2009 1 The Early Years Foundation Stage Framework (EYFS) is mandatory for all early years’ providers. It applies to all schools, including maintained nursery schools that have early years provision. Maintained nursery schools, like the other schools listed under ‘About this guidance’, must have regard to Keeping children safe in education when carrying out duties to safeguard and promote the welfare of children (by virtue of section 175(2) of the Education Act 2002 – see footnote 19 for further detail on this requirement). 2 Under section 28 of the Further and Higher Education Act 1992 (‘designated institutions’). 6 (as amended). 3 16-19 Academies, Special Post -16 institutions and Independent Training Providers. For colleges, the guidance relates to their responsibilities towards children who are receiving education or training at these institutions.

95 16-19 Academies, Special Post-16 institutions and Independent Training Providers should maintain a single central record. Information they should record is set out at paragraph 312. As with other schools and colleges they may record the information as set out at paragraph 347.