A deputy headteacher asks for a day off in term time to attend a wedding. Do you say yes? That question started a recent discussion in our community, and it shows the balance every head has to strike between what governors expect and what staff need.
Here is what to check, step by step, so the school keeps running and staff are treated fairly.
1. Establish Clear Leave Policies
Review and clearly communicate leave policies within your school.
Ensure policies align with DfE guidance and legal requirements.
Offer flexible leave options, such as discretionary or compassionate leave, to accommodate personal events.
2. Encourage Early Communication
Staff should provide as much notice as possible for planned leave.
Advance notice helps in securing cover and reduces last-minute disruptions.
3. Assess Operational Impact
Evaluate how the leave will affect teaching schedules, supervision, and admin tasks.
Consider staff workload, coverage options, and available support staff.
Create a contingency plan for managing leave.
4. Balance Staff Well-being with Operational Needs
Listen to staff requests while assessing the impact on school operations.
Encourage staff to propose solutions for their absence (e.g., lesson cover arrangements).
5. Maintain Fairness and Consistency
Strive to balance flexibility and fairness when granting leave.
Consider individual circumstances while ensuring equitable treatment across all staff.
6. Communicate Decision-Making Processes
Be transparent about how leave requests are reviewed and approved.
Provide clear guidelines on decision-making, including any constraints or priorities.
7. Explore Alternative Solutions
Consider rearranging timetables, redistributing duties, or using remote work options.
Offer flexible work arrangements where feasible.
8. Engage with Stakeholders
Consult governors, department heads, or HR for guidance on policies.
Seek input from staff members to ensure fairness and inclusivity.
9. Review & Reflect on Leave Policies
Periodically review leave policies to adapt to changing needs.
Gather feedback from staff and adjust practices accordingly.
10. Support Staff Development
Provide training opportunities for staff to manage additional responsibilities.
Build a culture where colleagues cover for each other and feel valued for it.
Useful Resources for School Leaders
Leave & Attendance Management: School Leader Attendance Monitoring Checklist
Strategic Planning & Leadership: Headteacher Transition Checklist
Maintained School Governance Checklist
Staff Well-being & Workload Management: Leading on Wellbeing Masterclass
GROW Coaching Questions for School Leaders
Flexible Working & Policy Updates: Flexible Working in Schools – DfE Briefing
Policy Tracker for School Leaders
More resources:
MasterClasses for School Leaders
Updated 11/03/2025
